Effective Date: 6/26/2025
Last Updated: 9/8/2025
Introduction
Signature Media (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you use our website the-signature-media.com, our services, and related platforms.
By using our services, you agree to the practices described in this Privacy Policy.
Information We Collect
We may collect the following types of information:
- Personal Identification Information: Name, email address, phone number, and mailing address.
- Notary & Legal Services Information: Government-issued IDs, signatures, notarized documents, and related legal forms.
- Biometric & Fingerprinting Data: Fingerprints and identification information as required by law.
- Business Services Information: Account details, billing information, and project data for digital/web services.
- Technical Data: IP address, browser type, device information, and cookies when you visit our website.
How We Use Your Information
We use your information to:
- Provide notary, fingerprinting, and web services.
- Verify identities and comply with state/federal regulations.
- Process payments securely.
- Communicate about appointments, updates, or services.
- Improve our website, products, and customer experience.
- Maintain compliance with government-mandated recordkeeping.
How We Share Your Information
We do not sell or rent your personal information. We may share data only in the following cases:
- Legal Compliance: To comply with court orders, subpoenas, or regulatory requirements.
- Service Providers: With trusted vendors (e.g., payment processors, hosting providers) who assist in delivering our services.
- Law Enforcement: When required for fraud prevention, security, or criminal investigations.
Data Security
We use industry-standard security measures such as encryption, secure servers, and access controls to protect your data. While we take all reasonable steps to secure information, no method of storage or transmission is 100% secure.
Data Retention
- Notarial and fingerprinting records are retained as required by law.
- Website user and client data is kept only as long as necessary for business or legal compliance.
- You may request deletion of personal data where legally permissible.
Your Rights
Depending on your location, you may have rights to:
- Access, correct, or delete your personal data.
- Request limitations on processing.
- Opt-out of marketing communications.
To exercise these rights, contact us at [Insert Contact Email].
Cookies and Tracking
Our website may use cookies and similar technologies to improve functionality and analyze usage. You may disable cookies in your browser settings, but some site features may not function properly.
Children’s Privacy
Our services are not directed to individuals under 18. We do not knowingly collect personal information from minors.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a new effective date.
Contact Us
If you have questions or concerns about this Privacy Policy, please contact:
Email: ownerofthesignaturemedia@@the-signature-media.com